Careers

• Department: Country Homes & Estates
• Location: Dublin 2
• Contract status: Full time, permanent
• Apply: Please send your updated CV and Cover letter to Human Resources at careers@lisney.com. Please reference LIS/CHResidentialAdministrator122024.

The Company:

Lisney Sotheby’s International Realty is the premier luxury residential agency in the Irish property market. Our proprietary network has 26,400 advisors working in 1,100 local offices across 83 countries and territories, making Lisney Sotheby’s International Realty a truly global brand. The Sotheby’s International Realty brand is built on the centuries-long prestige of the world’s preeminent auction house. Sotheby’s history and our unmatched reputation give our listings the best-in-class exposure they deserve and assures buyers they are working with a trusted partner.

What You Can Expect from Us:

You will be joining a supportive, collaborative and inclusive culture. We are driven by our core values to be the best, think big, demonstrate integrity and prioritise our clients. Our team are handpicked for their creative thinking & talent. We are passionate and deliver results.

We recognise our people are our most valuable asset, and our benefits scheme and employee development opportunities are our commitment to you and your career with us.

If you chose to join Lisney, we offer personal support, a competitive salary and a fantastic benefits package.

The Role:

We are looking for an experienced, organised and diligent Administrator to join our Country Homes team. This is a fantastic opportunity to work for a premium, professional Real Estate Company.

Roles Description:

• Actively manage diaries and actions list for all residential negotiators on the team.
• Draft PSRA Agreements, solicitors’ letters and other sales-related documents.
• Prepare Monday morning bulletins in accordance with agents’ instructions.
• Keep accurate and organized records of client communications, and property listings.
• Schedule viewings, meetings, and property inspections for sales agents and clients.
• Respond to client inquiries via phone, email, or in-person, ensuring to provide accurate information about properties, processes, or next steps.
• Provide support to sales agents by preparing necessary documents, gathering property information, and organizing viewings.
• Assist in the preparation and distribution of marketing materials such as brochures, window displays, pitch reports and online advertisements.
• Ensure that invoices related to sales are processed and filed appropriately in co-ordination with the Accounts team.
• Verify that all sales activities and documentation comply with legal requirements and company policies. Ensure AML & PSRA documents are obtained from all vendors.
• PO generation through Kefron.
• Support the preparation of financial forecasting and financial reporting
• Collaborate with Marketing, Accounts, and Compliance to ensure smooth operations.
• Schedule and prepare for team meetings, including preparing agendas and taking minutes.
• Regularly update RPS, Daft and MyHome, ensuring that all team members have access to the latest information.
• Handle general office duties such as ordering supplies, managing post, and keeping the office organized.
• Answering/directing of calls and assisting in ensuring all enquiries are actioned in a timely manner and providing optimum service levels.
• Filing, photocopying and other ad hoc duties as and when required.
• Confirm all appointments & inspections with negotiators and vendors verbally and by email.
• Update and maintain property list and collate same for distribution.
• Maintaining premium service levels as outlined by Director and HR.

Skills and Experience:

• Excellent attention to detail.
• Previous administration experience working in a busy environment.
• Excellent time management and organisational skills required. Ability to manage various tasks effectively and ensure deadlines are met.
• Maintains a polite, positive, and professional attitude in all interactions, representing the company well.
• Collaborative team player.
• Proficient in Microsoft Office software.
• An ability to build and maintain good networks internally and externally
• Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills.
• Possess self-management skills and the motivation to efficiently plan and organise their own work time with a proactive approach.
• Handles routine work with limited supervision.

How to apply:

Please send your updated CV and Cover letter to Human Resources at careers@lisney.com. Please reference LIS/CHResidentialAdministrator122024.

We thank all candidates interested in working for Lisney, however only successful candidates who will be selected to commence our recruitment process will be contacted.

Lisney is an equal opportunity employer. We thank all candidates for your interest in working for Lisney.