Fantastic opportunity has arisen for a motivated and competent administrator to join our commercial department.

Day to day – what the role looks like:

• Preparation and typing of documents, reports, minutes of meetings and general day to day correspondence to support a busy department.
• Audio typing (90%) – Copy Typing (10%) using MS Office 2010, winscribe.
• Actively assisting/managing correspondence, diaries and actions list for Directors.
• Proactively taking instruction from winscribes and other sources.
• Answering/directing calls and assisting in ensuring all enquiries are actioned in a timely manner.
• General accounts including invoicing, using in-house e-business system.
• Use of in-house property system – Agency Manager.
• Filing, photocopying, compiling tender reports and other ad hoc duties as and when required.
• Taking part in a pooling system with other administrative support in the building if additional help is needed in other departments on an ad-hoc basis.
• Working closely with reception to cover breaks, sick and annual leave.
• Liaising with team members on a daily basis, at the start and end of each day reporting back each day.
• Assist with the ongoing internal review and audit of soft and hardcopy files for regulatory compliance purposes.
• Maintaining service levels as outlined by Directors and HR.
• Chasing company and team debtors on a daily/ weekly basis.
• Taking inbound/making outbound calls, dealing with email enquiries.
• Responsible for front of office duties including meet and greet/liaising with potential clients who call into the office.
• Confirm all appointments & meeting with team members to ensure meeting rooms are booked, tea and coffee arranged.
• This is not an exhaustive list and the employee will be asked to take on additional duties from time to time.

What you will need to apply:

• Audio typing experience is mandatory.
• Previous experience in a busy working environment.
• Excellent time management and organisational skills required.
• First-rate customer services skills with an outstanding ability to liaise with directors, clients.
• A positive attitude towards their work.
• Willingness to work as part of an interactive team.
• An ability to build and maintain good networks internally and externally.
• Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills.
• Possess self-management skills and the motivation to efficiently plan and organise their own work time.
• Assess priorities within their own work area.
• Handles routine work with limited supervision.

For more information on this position please contact Human Resources (Contact: Karen O’ Reilly) on 01-6382700 or E-mail careers@lisney.com